Document management with validity and versioning
Practical guide to keep official documents in the correct version.
The problem this solves
- Official documents circulate in divergent versions.
- There is no control of validity and expiration.
- Access and publishing lack clear criteria.
- Audit relies on parallel controls.
How it works in Vindula
- Define collections and categories by document type.
- Configure validity, versioning, and owners.
- Track access and evidence when applicable.
Evidence and governance (when applicable)
- Version history and validity ensure traceability.
- Read/acceptance can be required for critical documents.
What you can measure (without promising results)
- Active versions per document.
- Expired or expiring documents.
- Confirmed reading when enabled.
FAQ
Who defines validity and rules?
The company defines rules by document type and responsible area.
Is versioning automatic?
Yes, history is maintained according to configuration.
Can acceptance be required?
When applicable, critical documents can require read and acceptance.